As a rule we process data that you provide only for those purposes for which we have collected such data. We will process your data for other purposes only where there is another legal basis for the processing, in particular when we transfer data to third parties.
Contact data of the data controller:
KARAKTER Design Studio GmbH
Saarbrücker Straße 24
Telefon: +49 (0)30 – 3117 3745
E-Mail: contact at karakter dot de
For the joint controllership of KARAKTER Design Studio GmbH and KARAKTER Bolle Mannewitz GbR see section 11.
Whenever you access our website, we collect the following information: IP address, information on your browser software and operating system, the contents you access, as well as date and time. This data will be stored for a maximum period of seven days. After that the IP address will be made anonymous so that the information can no longer be associated with an individual connection to the Internet.
The processing of personal data is based on our legitimate interests in the prevention and prosecution of unauthorized use and in analyzing the use of the website in order to improve and optimize the information we provide. The legal basis is Article 6(1)(f) GDPR.
When you apply for a job with us, we will collect the data that you provide to us to review your application and to carry out our vetting procedure.
This includes in particular the following data: salutation, name, address, phone number, email address; documents submitted as part of the application or later, such as a CV and certificates; payment data for the reimbursement of travel expenses (if any).
The legal basis is Section 26(1), clause 1 of the German Federal Data Protection Act (data processing for employment-related purposes where necessary for the decision on hiring).
The processing is necessary for handling your job application. Without processing this data we cannot consider your application.
Where an employment contract or training relationship exists or you are in any other way an employee as defined in Section 26(8) of the German Federal Data Protection Act, we process the data that you provide to us if this is necessary for the performance or termination of the employment contract or to exercise or satisfy rights and obligations of employees’ representation.
The legal basis is Section 26(1), clause 1 of the German Federal Data Protection Act (employment-related purposes).
We also process your data if this necessary for compliance with a legal obligation to which we are subject. This applies in particular when we store your data beyond the term of a contract due to legal obligations to retain data under commercial law or tax law and when we provide information to courts and authorities, e.g. the tax office.
The legal basis is Article 6(1)(c) GDPR (compliance with a legal obligation).
Unless you have given your consent, we will transfer your data to third parties only where one of the following applies:
We employ service providers which process personal data on our behalf and limited to our instructions (processors according to Article 28 GDPR).
Your data will be processed in the EU only, i.e. in the area of application of the GDPR. All service providers that we employ are based in Germany.
Our processors are:
To the extent that there are legal obligations to retain data, in particular in accordance with commercial law and tax law, the relevant personal data will be stored for the term of such obligation to retain data. After this term has expired we will consider if the processing is still necessary. If it is not necessary any more, the data will be erased. The obligation to retain data has a term of six years (for business correspondence and other documents) or ten years (for accounting records and invoices).
Where we store data for the pursuit of legitimate interests by establishing, exercising or defending legal claims, the period of storage is determined by the statute of limitation. The regular statute of limitation according to Sections 195 et seq. of the German Civil Code is three years from the end of the year in which the claim arose and the obligee obtained knowledge of the circumstances giving rise to the claim. The statute of limitation may be longer in special cases. If a license agreement is concerned, we will store the documents necessary to provide evidence of our rights for the term of that license plus the statute of limitation.
With regard to the processing of the names and contact data of suppliers, service providers and freelancers (collectively “contractual partners”), KARAKTER Design Studio GmbH and KARAKTER Bolle Mannewitz GbR are joint controllers within the meaning of Article 26 GDPR. The contact data of KARAKTER Bolle Mannewitz GbR are the same as stated for KARAKTER Design Studio GmbH in section 2.
The essense of the arrangement on joint controllership made according to Section 26 GDRP is the following:
The subject-matter of the processing is the contractual partners’ master data. KARAKTER Bolle Mannewitz GbR processes the personal data with its own technical means, which it provides to KARAKTER Design Studio GmbH for this purpose for the pursuit of its legitimate interests. KARAKTER Bolle Mannewitz GbR makes the personal data available also for transfer to third parties for the pursuit of their legitimate interests, in particular to affiliate companies of KARAKTER Bolle Mannewitz GbR. It is the legitimate interest of such companies to find appropriate employees, suppliers, service providers and freelancers or buyers or licensees of any works and services provided by any of the aforementioned.
Data subjects can contact any of the two controllers to exercise their rights (see sections 12 and 13). Should the other controller be the sole controller, the request will be forwarded to it.
Where the respective legal requirements are met, you have the following rights: